Just install and go! With PDFMAILER, you can send and receive e-invoices, contracts and other documents by email or postal mail – in seconds, fully automatically, and with legal compliance.
PDFMAILER puts an end to inefficient processes:
With PDFMAILER.SEND, you can send e-invoices, contracts or letters directly from your usual software via email or postal letter – simply by using the print function.
For recurring processes, shipping can be automated – without the need for a complex IT project.
With PDFMAILER.ARCHIV, you can archive your incoming e-invoices centrally, securely, and in compliance with legal requirements – including intelligent document recognition and a fast search function.
The e-invoicing requirement started being introduced in 2025 and will be mandatory for all companies in Germany starting in 2027.
Those who switch over early will have a clear advantage.
Digital processes reduce manual work: no more PDF downloads, no more printing, no more envelopes, no more manual emailing.
Instead: Send with just one click – just by printing.
Digital shipping saves postage, printing, and material costs over the long term – a clear competitive advantage, especially for larger document volumes.
PDFMAILER automatically imports addresses and invoice data. Typos, transposed numbers, or incorrect recipients are a thing of the past.
More and more business partners and suppliers are turning to e-invoicing. Those who don’t get on board are missing out on opportunities. With PDFMAILER, you’re ready for digital collaboration – and you’ll continue to be an attractive partner for customers, clients, and government authorities.
AND THE BEST PART: With PDFMAILER, you can check off e-invoicing without setting up a new IT project – and finally be able to focus on your actual day-to-day business.
Many systems require complex customization and training. So instead of saving time, you get lost in the details – and your team is less willing to buy in.
The introduction of digital mail processes often entails costly software projects – with uncertain outcomes and a long ROI.
Not every recipient can or wants to receive documents digitally via email. A solution that relies solely on email can leave you looking outdated to customers, government authorities, and business partners. In addition to email, future trends include proprietary invoice portals, DATEV solutions, and the PEPPOL network used throughout Europe.
Just install, print, and send automatically – by email, postal mail, or via specialized invoicing portals. Without turning your processes into chaos or starting a new IT project.
With PDFMAILER, you can easily send and receive your business mail – without a complex transition, directly from your usual software.
With PDFMAILER, you get 2 programs:
Create and send electronic invoices and other business documents via email or postal mail. Print them directly from your office software or ERP system.
More about PDFMAILER.SEND
More about PDFMAILER.ARCHIV
PDFMAILER includes AI that detects errors and helps your employees quickly draft emails and cover letters!
Our PDFMAILER.TEST package combines these two systems. You can also license the applications individually after the trial period.
Download the installation package and start the setup to test PDFMAILER.SEND and PDFMAILER.ARCHIVE free of charge for 14 days. Don’t worry, you don’t need to be an IT pro. Installation only takes a few clicks in most cases and is usually finished in less than 10 minutes.
No need to wait! Just send your business mail as usual. Simply select PDFMAILER using the printer function, specify the format and delivery method, and send. Your document will then be sent fully automatically by email, postal mail, or via a web portal. You can file incoming e-invoices or contracts in a clear and transparent system and archive them with legal compliance.
After 14 days, you can decide whether you want to continue using our program. We’ll create an offer that fits your needs.
Create and send electronic invoices and other business documents via email or postal mail. Print them directly from your office software or ERP system.
With more than 25 years of experience in IT, we support customers and business partners in sending and receiving business mail – from medium-sized companies to large corporations.
With our software, you can send all your business mail with a single print command. PDFMAILER integrates into your existing workflows. Sending mail takes just a few clicks – directly from your ERP system or office software.
Sending documents works like printing – no complex training or process changes required.
Reduce postage, printing and processing costs – and regain valuable time.
As an IT expert with many years of experience in the B2B sector, Matthias Neumer had a clear goal:
Develop a solution that makes the digitalization of business mail simple, fast and accessible to everyone in the company – without requiring a complex IT project.
Many companies are hesitant to make the switch because existing solutions are often expensive, complex, and technically daunting. Yet there is enormous potential for increased efficiency in automating shipping processes.
Matthias Neumer
Managing Director
PDFMAILER.SEND is a Windows-based application that functions like a printer driver – so its use is currently limited to Windows systems.
PDFMAILER.ARCHIV, on the other hand, is a browser-based solution and can easily be used on macOS and iOS – for example, via Safari or Chrome.
This allows you to access and manage your archived e-invoices at any time, regardless of the platform.
No. You can use each module independently, depending on which features are relevant to your business.
PDFMAILER can be easily integrated into your existing office or ERP system. It’s used via the print function, so you don’t have to make major changes to your current business processes. Automation is possible!
PDFMAILER supports the two e-invoice formats commonly used in Germany: ZUGFeRD and XRechnung.
You can easily select the format in which each invoice should be created during the shipping process, depending on the recipient’s requirements.
This ensures that your communication with public authorities, suppliers and business partners is compatible and legally compliant – without any additional software or cumbersome extra steps.
Yes. With PDFMAILER.SEND, you can send not only e-invoices, but also letters, contracts, offers, and other business documents – directly via email or by postal mail, both nationally and internationally.
The best part: PDFMAILER works like a printer driver. You create your document as usual, click “Print,” and select the desired delivery method (email, mail, web portal, fax, etc.).
Mailing is handled automatically by our connected printing center – including printing, inserting in envelopes, and adding postage. You no longer have to do anything manually or bring mail to the post office.
PDFMAILER.SEND uses your system’s standard print command. As soon as you click “Print,” the document is automatically converted to a PDF file and enhanced with the necessary shipping information, including as the recipient’s address, desired shipping method, or additional options such as enclosures or stationery. If you choose mail delivery, the finished document is digitally transmitted to a certified printing center. There, our partner takes care of printing your documents, inserting them into envelopes, adding postage, and mailing them – both nationally and internationally.
You don’t need a printer, paper, or envelopes on-site. Billing uses a convenient credit system – per shipment.
Optionally, you can also fully automate complex mass mailings using print tags, AI, or scripts, for example with different mailing methods, recipient languages, or attachments.
Yes. For shipments that cannot or should not be processed through the print center, such as parcels or special letters requiring signatures, PDFMAILER offers the option of generating parcel stamps (for DHL, for example) or Deutsche Post internet stamps and printing them on the letter or outputting them on the parcel label printer.
It’s quite simple:
After printing, select the appropriate shipping service and print the corresponding token.
This means you can also conveniently prepare returns, registered mail, or small parcels using your usual software – without forcing you to switch media or complete the task by hand.
Some letters require a handwritten signature, the inclusion of originals, or are otherwise unsuitable for automated print delivery. PDFMAILER offers a solution for these as well:
This allows you to combine digital control and manual shipping processes – without forcing you to switch media and with maximum flexibility.
The installation of PDFMAILER.SEND is usually completed in less than 10 minutes.
You can then start sending your business documents right away – without any training, simply by using the print command from your usual software.
If you would also like to use PDFMAILER.ARCHIV to receive and archive e-invoices, we’re happy to assist you with the quick setup – which usually takes a very short time also.
Yes – with the gotomaxx solution, you can continue to create your invoices in Word or Excel. Subsequently, you print the document via the PDFMAILER printer driver, whereupon the integrated AI automatically adds the necessary e-invoice data (e.g., for ZUGFeRD or XRechnung), and the dispatch takes place in a legally compliant manner. This allows you to remain flexible with your source format while simultaneously remaining compliant with the law during sending.
Please note: The use of the PDFMAILER module is required, because Word or Excel alone are not sufficient to fulfill the technical requirements of an e-invoice (XML data, etc.).
