Since 2025, all companies have been required,
to accept e-invoices and archive them in accordance with the law.
PDFMAILER.ARCHIV is a user-friendly and efficient solution for audit-compliant document archiving. It lets you receive e-invoices easily and manage incoming invoices optimally.
Ready to use
Audit-proof
No training required – no IT hurdles
Simply install it and start working with legal compliance.
Try it free for 14 days with no obligation.
PDFMAILER.ARCHIV is the ideal solution for anyone who wants legal compliance when archiving their e-invoices – without complex and expensive DMS systems.
Once installed, your employees can get started right away – without any training or technical expertise.
No more fear of audits: E-invoices can be found at any time, are 100% GoBD-compliant, and are automatically stored in a structured system.
Say goodbye to paper chaos. Archive incoming e-invoices directly from your email inbox or via upload – digitally, so you can save space and search through your e-voices as needed.
Thanks to full-text search, keywords and filter functions, you can find any document – faster than in a file folder.
Whether ZUGFeRD, XRechnung, or PDF—all e-invoice formats are supported. And you can depend on the software to warn you about duplicates.
PDFMAILER.ARCHIV integrates directly into your existing mail, accounting, or ERP systems – for archiving right where you work.
GoBD-compliant, audit-proof archiving
Support for XRechnung, ZUGFeRD and PDF formats
GDPR-compliant storage on servers in Germany
Logging of each access and change
Intuitive full-text search with filter and keyword functions
Legal certainty during tax audits – traceable, complete and unchangeable
You meet the legal requirements beginning 2025 for e-invoicing
Your data is legally protected – without risk in case of data protection audits
Full transparency and verifiability for auditors and internal compliance
Find documents in seconds – without manual browsing or wasting time on verification
Receive incoming e-invoices directly via the ARCHIV email inbox or via upload.
PDFMAILER recognizes the format (e.g. ZUGFeRD or XRechnung), extracts the data, assigns keywords and saves everything in a structured, audit-proof system.
With full-text search or by keyword, you can click your way to the document you’re looking for in seconds – without having to deal with chaotic folders or spend a long time searching.
Would you also like to send your business mail directly – by email or as traditional mail?
The free trial version gives you access not only to PDFMAILER.ARCHIV, but also to PDFMAILER.SEND.
This way you can test both modules at once – for the automatic archiving and digital delivery of your business documents.
More information about PDFMAILER.SEND
Download the installation package – To start using PDFMAILER.ARCHIV, register online and activate PDFMAILER.ARCHIV with just a few clicks.
💡Don’t worry: Setup is simple and usually takes less than 10 minutes – no prior IT expertise required.
Once activated, incoming e-invoices and business documents are archived directly – either via email access or by manual upload.
Try PDFMAILER.ARCHIV free for 14 days. Afterward, decide whether you want to continue benefiting from secure online archiving.
We’re happy to provide a customized offer tailored to your needs and the number of users.
Do you have questions during the test phase or would you like to find the best way to integrate PDFMAILER into your daily work routine?
Our team is available on weekdays to assist you via email – quickly and simply.
You can reach our team here: info@pdfmailer.de
PDFMAILER.ARCHIV is an online service for the automatic and legally compliant archiving of e-invoices and business correspondence.
Incoming documents – for example in ZUGFeRD or XRechnung format – are processed automatically:
The archiving solution recognizes the format, extracts relevant content, assigns keywords, and saves the documents in a structured system that is searchable and GoBD-compliant.
Thanks to integrated full-text search, you can find any archived invoice within seconds – without having to spend time searching through folders or email inboxes.
PDFMAILER.ARCHIV doesn’t just make archiving easier – it especially saves time as you work with documents each day.
Every document is archived with just a few clicks – without complicated workflows or IT expertise.
The major time advantage comes from digital access:
Instead of spending a long time searching through file folders, you can now find your documents in seconds – thanks to full-text search, keywords and structured filing.
Conclusion: Less paper, less time spent searching, less stress – and everything at your fingertips at all times.
PDFMAILER.ARCHIV supports all e-invoice formats commonly used in Germany, in particular:
This means you meet all legal obligations – such as e-invoicing requirements – and can also easily archive mixed incoming invoices.
Key fact: You can also enter PDF files that lack structured invoice data and add metadata manually – for complete and traceable storage.
Yes. PDFMAILER.ARCHIV integrates seamlessly with your existing ERP and accounting systems.
This allows you to archive documents directly from your business processes – without any cumbersome extra steps.
You can easily archive your business partners’ invoices via:
Result: Your e-invoices are archived where you work – digital, searchable, and available at any time.
Very secure. PDFMAILER.ARCHIV complies with current legal requirements for digital archiving and relies on high standards for technical security.
✔️ GoBD-compliant – traceable, complete, unchangeable
✔️ GDPR compliant – including access control and data protection mechanisms
✔️ Storage on certified servers in Germany
✔️ Access and change logs for maximum traceability
✔️ Protection against unauthorized access through user rights
Result: Your sensitive billing data is not only well organized, but also legally and technically secure at all times.
After the 14-day free trial period, you can continue using PDFMAILER.ARCHIV as a monthly subscription – without any long-term contract commitment.
Prices depend on the number of users:
We would be happy to provide you with an individual offer – precisely tailored to your company size and requirements.
PDFMAILER.ARCHIV is installed together with PDFMAILER.SEND – so you don’t need a separate installation.
Activation takes place online, is completed in just a few minutes, and requires no special IT expertise.
After setup, you can start archiving your e-invoices right away – simply, transparently, and legally compliant.
Important:
PDFMAILER.ARCHIV is designed as a supplement to PDFMAILER.SEND and can only be used in combination with it.
Yes. It’s easy with the integrated XRechnung viewer in PDFMAILER.ARCHIV.
The XML data of an XRechnung-format invoice is automatically converted into a clear, readable representation – without additional software and without prior technical knowledge.
This way you can see all important information at a glance, such as:
Ideal for anyone who wants to check XRechnungen – without having to deal with XML structures.
The installation of PDFMAILER.SEND is usually completed in less than 10 minutes.
You can then start sending your business documents right away – without any training, just by using the print command from your usual software.
If you would also like to use PDFMAILER.ARCHIV to receive and archive e-invoices, we’re happy to assist you with the quick setup – which usually takes a very short time also.
